The Clerk’s Office follows Michigan law (MCL 399.5 and 750.491) requiring that all public records be listed on an approved Retention and Disposal Schedule that identifies the minimum amount of time that records must be kept to satisfy administrative, legal, fiscal and historical needs.The Economic Development Corporation (EDC) was founded in 1981 and operates independently of the Township government, but its actions are review-able by the Township Board.

When the Township Board wishes to adopt a resolution, they become part of the permanent record of the municipality retained by the Clerk’s Office. Minutes of closed meetings are also recorded and kept by the Clerk.

Minutes must be kept for all meetings and are retained by the Clerk’s Office. The Open Meetings Act (OMA) contains the legal requirements for minutes of public body meetings. Minutes are recorded to provide an accurate written history of the proceedings of a board, commission, or committee meeting. The Clerk is required by state law to maintain an ordinance book, and from time to time a municipality may compile or codify all of its current ordinances and publish that compilation or code. Record retention including the Code of Ordinances. Township Election Commissions are chaired by the Township Clerk and are responsible for designating precincts and polling places, selecting voting machines, testing equipment and conducting public accuracy tests, printing and proofreading ballots and appointing election inspectors. Posting and publishing state-required election notices. Managing voter registration using the QVF system: Accepting voter registrations, maintaining voter registration files, transferring voter registrations in compliance with federal and state record keeping requirements and oversees the use of the electronic poll book.Īdministering absentee voting (AV) and conducting elections: Receiving AV applications and records, tracks and mails AV ballots.Įlection responsibilities include controlling campaign materials, handling recounts, conducting special and recall elections. Receiving nominating petitions and Affidavits of Identity.

Township clerks who have a school district wholly contained within their township are also responsible for the administration of the school district’s elections. Township clerks are certified by the State of Michigan under the Election Officials’ Accreditation Program mandated by Michigan election law to maintain voter registration records for their township, and are responsible for administering all federal, state, county, township and, in some cases, village elections.

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